{"id":12557,"date":"2021-11-13T11:15:25","date_gmt":"2021-11-13T16:15:25","guid":{"rendered":"https:\/\/ioadvisory.com\/?p=12557"},"modified":"2021-12-07T00:57:08","modified_gmt":"2021-12-07T05:57:08","slug":"difficult-conversations-from-painful-to-productive","status":"publish","type":"post","link":"https:\/\/ioadvisory.com\/blog\/difficult-conversations-from-painful-to-productive\/","title":{"rendered":"Difficult Conversations: From Painful to Productive (Part 3 of 3)"},"content":{"rendered":"<p><a href=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_487901266_S.jpg\"><img decoding=\"async\" class=\"wp-image-12564 alignleft\" src=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_487901266_S.jpg\" alt=\"co-workers avoid difficult conversations\" width=\"483\" height=\"272\" srcset=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_487901266_S.jpg 1000w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_487901266_S-300x169.jpg 300w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_487901266_S-768x432.jpg 768w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_487901266_S-500x282.jpg 500w\" sizes=\"(max-width: 483px) 100vw, 483px\" \/><\/a>In Parts <a href=\"https:\/\/ioadvisory.com\/blog\/difficult-conversation-work-part-1\/\" target=\"_blank\" rel=\"noopener\">One<\/a> and <a href=\"https:\/\/ioadvisory.com\/blog\/avoiding-conflict-never-the-answer-part-2-of-3\/\" target=\"_blank\" rel=\"noopener\">Two<\/a> of this blog series, I wrote about how conflict avoidance seems to be the most common\u2014but also the most ineffective\u2014strategy for handling difficult conversations.<\/p>\n<p>Not only is conflict avoidance an ineffective strategy, but putting off difficult conversations (including delivering feedback) frequently sees relatively minor, easily rectified issues linger and escalate to the point where workplaces can become <a href=\"https:\/\/ioadvisory.com\/blog\/workplace-bullying-a-hidden-problem\/\" target=\"_blank\" rel=\"noopener\">toxic<\/a>, reputations are harmed, and people outright <a href=\"https:\/\/ioadvisory.com\/blog\/toxic-workplace-should-i-stay-or-go\/\" target=\"_blank\" rel=\"noopener\">quit<\/a> their jobs.<\/p>\n<p>Countless business\/organizational failures are the result of avoiding difficult conversations because people were afraid to raise contentious issues until it was too late.<\/p>\n<p>Understandably, many equate a difficult conversation with an argument, and we immediately envision the worst-case scenario &#8211; a highly emotional confrontation fueled by anger, frustration and raised voices, resulting in nothing more than lingering resentment and repercussions and a situation where there\u2019s a perception of a winner or a loser. But let\u2019s face it, the more contentious it is, the more likely everyone loses in some way.<\/p>\n<p>But when we approach difficult conversations as opportunities for constructive debate, we set ourselves up for outcomes that are actually productive and rewarding for everyone. The classic <em>win-win<\/em> situation!<\/p>\n<p><a href=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Centre-for-Creative-Leadership-Logo.jpg\"><img decoding=\"async\" class=\"alignright wp-image-12565\" src=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Centre-for-Creative-Leadership-Logo.jpg\" alt=\"\" width=\"428\" height=\"70\" srcset=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Centre-for-Creative-Leadership-Logo.jpg 483w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Centre-for-Creative-Leadership-Logo-300x49.jpg 300w\" sizes=\"(max-width: 428px) 100vw, 428px\" \/><\/a>I had a conversation recently with someone who recommended a framework for handling challenging conversations from The Center for Creative Leadership. It\u2019s called the <a href=\"https:\/\/www.ccl.org\/articles\/leading-effectively-articles\/closing-the-gap-between-intent-vs-impact-sbii\/\" target=\"_blank\" rel=\"noopener\">Situation-Behavior-Impact (SBI) Model<\/a>. I\u2019ve used some other models and techniques over the years, but I like the simplicity of the SBI approach and how it applies to many workplace situations.<\/p>\n<p><a href=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Woman-with-bag-640x481-1.jpg\"><img decoding=\"async\" class=\" wp-image-12568 alignright\" src=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Woman-with-bag-640x481-1.jpg\" alt=\"\" width=\"412\" height=\"310\" srcset=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Woman-with-bag-640x481-1.jpg 640w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Woman-with-bag-640x481-1-300x225.jpg 300w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Woman-with-bag-640x481-1-500x376.jpg 500w\" sizes=\"(max-width: 412px) 100vw, 412px\" \/><\/a>The SBI Model gives us a framework for giving feedback, so we can stay focused and avoid being judgmental. It makes us pause and ask questions before we fill in the blanks or make assumptions about the person or situation. We have to be careful NOT to jump to conclusions based on our past experiences in similar situations.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Overview of the SBI Model:<\/strong><\/p>\n<ul>\n<li><strong>Situation [S]<\/strong>: Describe the situation and the event that occurred in a specific and straightforward manner. Focus on the facts by describing the behaviour you observed, without adding your personal interpretations.<\/li>\n<li><strong>Behaviour [B]<\/strong>: Describe the behaviour without judging it. Don\u2019t assume you know someone\u2019s intention or thinking. Be curious and give the other person an opportunity to explain, rather than judge or jump to your own conclusions.<\/li>\n<li><strong>Impact [I]<\/strong>: Describe your thoughts and\/or how you felt about the behaviour. How did their actions affect you and\/or others on the team? Focus on information that can be observable\/measurable.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><a href=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_62582343_S.jpg\"><img decoding=\"async\" class=\"wp-image-12566 alignright\" src=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_62582343_S.jpg\" alt=\"difficult conversations with coworkers\" width=\"424\" height=\"290\" srcset=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_62582343_S.jpg 1000w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_62582343_S-300x206.jpg 300w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_62582343_S-768x526.jpg 768w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_62582343_S-500x343.jpg 500w\" sizes=\"(max-width: 424px) 100vw, 424px\" \/><\/a>Here are some examples to help make this more concrete:<\/p>\n<p><strong>Situation: <\/strong>Describe the <em>specific<\/em> situation in which the behaviour occurred. Avoid generalities, which can lead to confusion and defensiveness.<\/p>\n<p>Example: \u00a0\u00a0\u00a0\u00a0 \u201cYesterday at our 10 am meeting \u2026\u201d<\/p>\n<p>Avoid: \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u201cYou tend to,\u201d &#8230;\u00a0 \u201cYou always,\u201d\u00a0 or\u00a0 \u00a0\u201cLast week.\u201d<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Behaviour:\u00a0<\/strong>Describe the actual, observable behaviour. Stick to the facts. Don\u2019t insert what you think their intention or thinking was, or make judgments.<\/p>\n<p>Example: \u00a0\u00a0\u00a0\u00a0 \u201cYou interrupted me while I was talking.\u201d<\/p>\n<p>Avoid:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u201cYou were rude, &#8230;\u201d\u00a0 or\u00a0 \u00a0 \u201cYou probably think \u2026\u201d<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Impact:\u00a0<\/strong>Describe the results of the behaviour. In this step, you\u2019re describing exactly what happened and explaining your feelings \u2014 not passing judgment \u2014 and the listener is more likely to absorb what you\u2019re saying.<\/p>\n<p>If the effect was positive, words like \u201chappy\u201d or \u201cproud\u201d help underscore the success of the behaviour. If the effect of the behaviour was negative and needs to stop, you can use words such as \u201ctroubled\u201d or \u201cworried.\u201d<\/p>\n<p>\u201cI was impressed by how well prepared you were for that meeting,\u201d or \u201cI was frustrated when you interrupted me in the middle of an important train of thought.\u201d<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>One More Thing: Intent<\/strong><\/p>\n<p><a href=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_396157564_S.jpg\"><img decoding=\"async\" class=\"wp-image-12570 alignright\" src=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_396157564_S.jpg\" alt=\"\" width=\"428\" height=\"286\" srcset=\"https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_396157564_S.jpg 999w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_396157564_S-300x200.jpg 300w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_396157564_S-768x513.jpg 768w, https:\/\/ioadvisory.com\/blog\/wp-content\/uploads\/2021\/11\/Depositphotos_396157564_S-500x334.jpg 500w\" sizes=\"(max-width: 428px) 100vw, 428px\" \/><\/a>This is where you can get some clarification on someone\u2019s actions and turn the feedback process into more of a productive two-way discussion.<\/p>\n<ul>\n<li>\u201cWhat was your thinking on that?\u201d or<\/li>\n<li>\u201cWhat was going on for you?\u201d or<\/li>\n<li>\u201cWhat were you hoping to accomplish?\u00a0 or<\/li>\n<li>&#8220;What was your goal?\u201d<\/li>\n<\/ul>\n<p>Having a discussion on intent and motivation can help clear up any misunderstandings or misperceptions.<\/p>\n<p>A great thing about the SBI Model is how we can use it for ANY feedback and observations that we have about someone\u2019s behaviour.\u00a0It doesn\u2019t have to always be about difficult conversations!<\/p>\n<p>We can apply and practice using the model when giving positive feedback so that we\u2019re better prepared and less anxious to use it when giving negative feedback or having a potentially awkward conversation.<\/p>\n<p>&nbsp;<\/p>\n<p>If you missed parts one and two of this series, check out:<\/p>\n<ul>\n<li><a href=\"https:\/\/ioadvisory.com\/blog\/difficult-conversation-work-part-1\/\" target=\"_blank\" rel=\"noopener\">Why Are Difficult Conversations So\u2026Difficult?<\/a> (Part 1 of 3) and<\/li>\n<li><a href=\"https:\/\/ioadvisory.com\/blog\/avoiding-conflict-never-the-answer-part-2-of-3\/\" target=\"_blank\" rel=\"noopener\">Avoiding Conflict is NEVER the answer<\/a> (Part 2 of 3).<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Want to discuss a career, HR, or training-related matter? Reach out today for a free and confidential initial consultation by <a href=\"https:\/\/ioadvisory.com\/blog\/appointments\/\" target=\"_blank\" rel=\"noopener\">phone<\/a>, email, or via direct message on <a href=\"https:\/\/twitter.com\/drheleno_ca\" target=\"_blank\" rel=\"noopener\">Twitter<\/a>, <a href=\"https:\/\/www.facebook.com\/IOAdvisoryServices\" target=\"_blank\" rel=\"noopener\">Facebook<\/a> or <a href=\"https:\/\/www.linkedin.com\/in\/helenofosu\" target=\"_blank\" rel=\"noopener\">LinkedIn<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<p>More than career coaching, <em>it\u2019s career psychology<\/em>\u00ae.<\/p>\n<p>&nbsp;<\/p>\n<p><a href=\"https:\/\/ioadvisory.com\/blog\/\" target=\"_blank\" rel=\"noopener\">I\/O Advisory Services Inc.<\/a> \u2013 Building Resilient Careers and Organizations.\u2122<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When one gets beyond the surface, it becomes clear that countless business\/organizational failures are the result of avoiding difficult conversations because people were afraid to raise contentious issues until it was too late. In this blog, I share a template or approach for negotiating potentially challenging interpersonal interactions.<\/p>\n","protected":false},"author":3,"featured_media":12618,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[5,7,314],"tags":[32,317,326,294,243,160,318,146],"class_list":["post-12557","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-career-advice","category-workplace-culture","tag-career-advice","tag-career-coaching","tag-career-counselling","tag-career-development","tag-organizational-climate","tag-organizational-culture","tag-psychological-safety","tag-workplace-boundaries"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Difficult Conversations: From Painful to Productive (Part 3 of 3)<\/title>\n<meta name=\"description\" content=\"In 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